Back in the OmniFocus club

It’s been a while now, but I’ve finally moved on from ToDoist and gone back to using OmniFocus. Well, I say ‘gone back’, but the app has evolved so much since I last used it, it’s almost unrecognisable.

My move from ToDoist isn’t a slight against that app – I still stand by everything I’ve said about it in the past. It’s easy to use, speedy, multi-platform and superb value. But in the last couple of months, I realised I was spending too much time working around its various limitations and it was beginning to grate.

So I had a peep at the various alternatives and eventually made my way back to checking out OmniFocus. I’ve previously described it as the nuclear option of task management apps, purely because it can do so much. Yep, you could just use it to store a list of things you want to buy at Waitrose, or a list of films you want to see… but this is a little like using a Ferrari to drive to the end of your driveway and back.

It’s really not just about managing tasks, but can handle tasks, projects, entire areas of your life. All via an easy to use interface. It’s only available for iOS and Mac OS and is far from cheap. You need to buy it separately for Mac OS and iOS. But I’m glad I invested in it – even in the last two weeks, it’s been worth every penny.

Since I last used OmniFocus, it’s developed into an app that much more flexible, has an interface you actually want to interact with and even appears on my Apple Watch. Yes, you can speak into your Apple Watch and dictate tasks, which then appear in the in-box of OmniFocus on all your other iOS and Mac OS devices through the magic of background sync.

In no particular order, the things I love about OmniFocus now are:

  • The weekly review, which guides you on a walk-through of all your various projects, keeping you up to date and ensuring nothing falls between the cracks.
  • Being able to multi-task with OmniFocus on my iPad Air 2 – I can keep it open on one side of the screen, while looking at something else (e.g. Evernote) on the other side.
  • Being able to create custom perspectives, so that only what I want to see is on-screen at any one time. Right now, I have 59 projects in OmniFocus, so it’s important I can focus on what’s most important at any given time.
  • Getting notifications from OmniFocus on my wrist, courtesy of my Apple Watch, and being able to see what needs doing via the notifications screen on my iPad and iPhone. It means my projects and tasks are always just a click or a swipe away.
  • Emailing content direct to OmniFocus, which turns each email into an action in my inbox. This saves a lot of typing and ensures I get to inbox zero every day.

It definitely takes some getting used to, but there are so many online resources with great articles and videos to lead the way. I had to adjust how I do things after being so reliant on ToDoist, but it only took me a couple of days of solid OmniFocus use to get back into the swing of things.

This probably shouldn’t be your first task management app. That’s likely to just scare you away! But if you’ve felt the limitations of the other apps out there, I’d seriously recommend giving OmniFocus a try. And you can even try it for free for 14 days, courtesy of Omnigroup.

They have a great selection of short videos – check this out for a start.

  1. Omni 2 is far more intuitive than 1. I left it for awhile when they updated cos it was a change that I didn’t want at the time. I tried some others and came back (this was probably a month detour).

    EN and Omni are my workhorses!

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    1. Oh yes – OmniFocus and Evernote work so well together. Especially if you can structure both systems around the same projects and roles. Makes perfect sense and is much easier to navigate. And you can link specific notes to specific tasks and vice versa. A great power combo!

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