Stationery nerd klaxon!
I’ve had my new Filofax one week and it’s barely been out of reach. A stack of meetings and a two-day course on Thursday and Friday meant it was invaluable for extensive note-taking. The fact the Fusion has a pocket large enough to hold my iPad Mini is the icing on the cake.
I barely used my laptop Thursday and Friday, just reaching into the Filofax to check emails on my iPad. Having scanned the course pre-reading into Evernote, I could access it via the iPad and leave most of the paperwork at home.
A win-win for both sides on the “paper versus electronics” debate!
As I said in my last post on the Filofax, I stripped it of everything I didn’t need, including the large calendar. I definitely don’t want to go down the 100% paper route and replicate information easily available elsewhere. So for me, the Filofax is a work-centred GTD “capture device” not the “file of facts” as used by most other people.
I’ve set it up as follows:
1 – A section containing static data, like a year planner, personal information and so on. Yes, I don’t maintain a calendar in it, but the fold out planner allows me to see six months at a time and I’ve just added Bank Holidays and major dates in it. I won’t be adding anything else. I’ve also got my favourite GTD flowchart here.
2 – A section for noting to-do’s. This is a mix of Filofax brand to-do sheets and some I picked up a couple of years ago in Amsterdam. The idea here is that, when it’s not appropriate to access OmniFocus on my iPhone or iPad, I can quickly jot notes in a specific section to revisit later. I don’t want to develop reams of paper-based actions, so it’s basically a holding pen for content that will eventually make its way into my core GTD system in OmniFocus.
3 – I then have a ‘Projects’ section, mainly used for brainstorming and creative writing. This has been “cleaned out” several times this week, and anything vaguely useful has been scanned into Evernote.
4 – This section covers “intensive” notes, like outputs from meetings, interviews. Again, anything from this that I want to keep, I scan.
This is all in an effort to keep the binder as light as possible.
I’ve also got a zipped plastic envelope which hold my passport and foreign currency. I have an annoying habit of accumulating euros in my desk drawer and forgetting to take them with me when I travel for business.
I’m not one for lots of specially-created Filofax inserts, but I have picked up a few pads of paper and meeting planner templates. As for the rest, I’m sure some structure will emerge with more use.
It’s working well so far.